How to Invite Staff or Parents via Email
Admins can easily invite staff and parents to join the Onespot app by sending email invitations. Each invite includes a unique invitation code and instructions for downloading and joining the app. Invitations can be tracked, edited, or revoked at any time.
👣 Step-by-Step Guide
- Click the âš¡ Lightning Bolt.
- Select All Members.
- Click Send Invites.
- Choose how you want to invite:
- Enter emails manually – Type the email addresses of everyone you’d like to invite. Onespot will send each person a unique invitation code.
- Import members via CSV file – Upload a CSV with parent or staff emails to send bulk invitations quickly.
- (Optional) Add a message to include in the email.
Sample message:
Hi from [School Name]! Download the [School Name] app to sign up, get updates, messages & more. Here’s the link to join. yourschoolname.app Please sign in with Transparent Classroom.
- Click Send Invitations.
🎉 That’s it! Staff and parents will receive an email with their invitation code and instructions to join the app.
Important:
If you have pending invitations, new users will be asked whether they already have an invitation code when joining your app. This helps match invitations correctly to the right accounts.
💡 Helpful Tip
If you’ve locked your app, you’ll also need to provide the passcode for each account type (Parent, Staff, Admin, etc.) so they can join.
Remember: The invitation code is different from the passcode.