How to Invite Staff or Parents via Email
Admins can easily invite staff and parents to join the Onespot app by sending email invitations. Each invite includes a unique invitation code and instructions for downloading and joining the app. Invitations can be tracked, edited, or revoked at any time.
๐ฃ Step-by-Step Guide
- Click the โก Lightning Bolt.
- Select All Members.
- Click Send Invites.
- Choose how you want to invite:
- Enter emails manually โ Type the email addresses of everyone youโd like to invite. Onespot will send each person a unique invitation code.
- Import members via CSV file โ Upload a CSV with parent or staff emails to send bulk invitations quickly.
- (Optional) Add a message to include in the email.
Sample message:
Hi from [School Name]! Download the [School Name] app to sign up, get updates, messages & more. Hereโs the link to join. yourschoolname.app Please sign in with Transparent Classroom.
- Click Send Invitations.
๐ Thatโs it! Staff and parents will receive an email with their invitation code and instructions to join the app.
Important:
If you have pending invitations, new users will be asked whether they already have an invitation code when joining your app. This helps match invitations correctly to the right accounts.
๐ก Helpful Tip
If youโve locked your app, youโll also need to provide the passcode for each account type (Parent, Staff, Admin, etc.) so they can join.
Remember: The invitation code is different from the passcode.