How to Manage All Family Chats from One Screen

This guide shows school admins how to create a Family Chat Screen that organizes all parent–teacher conversations in one place. It explains how to set up private family chat rooms, add them to a single screen for easier management, and ensure parents only see their own chats. This setup helps schools keep communication structured and easy to manage.

✅ Benefits of Creating a Family Chat Screen

🗂️ Organized communication – All family chats are grouped in one screen, making them easier to find and manage.

🔒 Privacy for families – Each family only sees their own chat, while admins and teachers can access all.

⏱️ Time-saving for admins – Instead of juggling multiple screens, everything is managed from one place.

👨‍👩‍👧 Better parent engagement – Parents have a dedicated space for communication with teachers.

👣 Step-by-Step Guide

1. Create a Family Chat
   1. Click the ⚡ Lightning Bolt
   2. Choose New Screen → Group Chat.
   3. Set your preferred icon and background color.
   4. Click Manage Members to add members (parents + teacher + admin if needed).
   5. Under Access, select: Only users in this chat have access.
   6. Click Create.

2. Create a Classroom “Family Chats” Screen
   1. Click the ⚡ Lightning Bolt.
   2. Click Start from Scratch.
   3. Name it after the classroom (e.g., “Garden Room Family Chats”).
   4. Set your preferred icon and background color.
   5. Set Access to: Staff members only.

   6. Click Add Content.

      

   7. Link each family chat you created (e.g., Reynolds, Smith, etc.).
      • Click Plus icon → Button → To Screen → Navigate to Screen (Family Chat Screen) → Provide Title → Done.
   8. Once you’re done linking all family chat screens, click the Check mark at the top right of your screen.
   9. Click Create. You’re done! 🎉

💬You’ll now see all family chats organized in one place, making them easy to access and manage.

🎥 Video Tutorial

Check out the full Loom walkthrough at the bottom of this page.