How to Set Up the Applications, Waitlist, & Enrollment Dashboard

The Forecasting & Settings tab is where you set up the Applications, waitlist, & enrollment dashboard (beta) for your school. Enter seats per classroom so open spots work, create your own application steps, and add tuition to see a forecast for the session. Do this first, before you start tracking applications.

🎥 In the video:

• 3:31 The Forecasting & Settings tab
• 3:34 Tracking seats for the whole session or by classroom
• 3:52 Saving seats and seeing Open Spots update
• 4:06 Adding tuition to forecast the session
• 4:18 Months of tuition and expected to collect
• 4:30 Creating application steps

📍 Where to Find This

Tap the ⚡ Lightning Bolt to open Administrative Superpowers, go to Children → Applications, waitlist, & enrollment, then tap the Forecasting & Settings tab.

🪑 Set Seats for a Session

Transparent Classroom (TC) doesn't track classroom capacity, so Open Spots only appear once you enter seats here.

1. Choose the session next to Seats for.
2. Enter the number of seats for each classroom you want to track. Leave a classroom blank to skip it.
3. To set a school-wide limit, turn on Track seats for the whole session and enter the total. If your classroom seats add up to more than that total, you'll see a warning.
4. Check the In TC column to see how many children are already enrolled and offered in each classroom.
5. Tap Save seats and tuition.

Open Spots now show at the top of the Applications and Enrollment tabs.

🪜 Create Your Application Steps

Application steps let you track where each family is in your admissions process.

1. Turn on Track application steps.
2. Type your own steps, like Tour scheduled, Interview, or Application fee paid. Tap + Add a step to add more, or the × to remove one.
3. Tap Save steps.

A Step column now appears on the Applications tab, where you can set a step for each family.

💰 Forecast Tuition

1. Enter an average monthly tuition per student for each classroom, next to its seats.
2. Tap Save seats and tuition.
3. In the Tuition forecast card, set Months of tuition and an Expected to collect percentage to allow for scholarships, discounts, or unpaid tuition.

The forecast shows:

• An estimate from your enrolled and offered children, Per month or for the Whole session.
• How much you could collect if every seat fills.
• A bar for each classroom split into enrolled, offered, and open seats, with the math written out.
• Any classrooms left out of the forecast because they have no tuition entered.

The forecast is an estimate for planning, not financial advice.

❓ Good to Know

• Seats, tuition, forecast settings, and application steps are stored only in Onespot, not in TC.
• Seats and tuition are set per session, so set them up again (or copy them) for each new session.
• Offered children count toward taken seats, along with enrolled children.