Onespot Payments Fee Calculator

You can access the calculator here: Onespot Payments Fee Calculator

The Onespot Payments Fee Calculator helps schools better understand how payment processing fees work when using Onespot Payments with Stripe.

This tool was created to give schools more transparency around:

Stripe processing fees
Onespot platform fee
Service fees passed to parents
Estimated revenue after payment processing

By adjusting a few inputs, schools can see how different scenarios may affect their tuition revenue and determine whether they want to absorb payment fees or pass some of them to parents through a service fee.

⚠️ Important:

The calculator provides estimates only and should not be considered financial advice. Actual results may vary depending on how families choose to pay. For more information on payments and processing, you can also reference Stripe’s official website.

Step 1: Enter Your School Details

Start by entering a few basic details about your school.

Number of Students

Enter the total number of students enrolled.

Example: 85 students

Billing Cycles Per Year

This represents how often families are billed.

Examples:

Billing Model	What to Enter
Annual tuition payment	1
Monthly billing during school year	10
Monthly billing year-round	12
Biannual payments	2

Example: 10 billing cycles

Average Payment Size

Enter the estimated average tuition payment for each billing cycle.

Example: $1650 per payment

What This Section Calculates

Using these inputs, the calculator estimates your total tuition volume for the year.

Example: 85 students × 10 billing cycles × $1650

= Estimated annual tuition volume

This provides a rough estimate of how much tuition may be processed through Onespot Payments.

Step 2: Estimate Your Payment Method Mix

Next, estimate how families are likely to pay.

Most schools receive a mix of ACH bank transfers and credit card payments.

Example split:

Payment Method	Example
ACH (Bank Transfer)	50%
Credit Card	50%

This matters because:

Credit cards typically have higher processing fees
ACH payments generally have lower fees

The calculator uses this estimate to project payment processing costs.

Step 3: Set Your Charge Type Split

Next, estimate how invoices will be structured.

There are two common types:

Charge Type	Description
Recurring	Monthly subscription payments
One-Time	Annual or single payments

Example:

Charge Type	Example
Recurring	80%
One-Time	20%

This affects how certain payment processing fees are calculated.

Step 4: Configure the Service Fee Optimizer

Schools can optionally add a service fee to help cover payment processing costs.

This section allows you to test different fee settings.

Service Fee %

This is the percentage added to payments.

Example: 4% service fee

If tuition is $1650, a parent paying by credit card would pay:

$1716

ACH Discount

Many schools offer a discount for ACH payments to encourage bank transfers instead of credit cards.

Example: ACH discount: 2.5%

If tuition is $1650, an ACH payment would be:

$1674

This keeps ACH payments cheaper for families while helping reduce credit card processing fees.

Step 5: Review Estimated Parent Payments

The calculator will show what parents would pay depending on their payment method.

Example:

Payment Method	Amount Paid
Credit Card	$1716
ACH	$1674

This helps schools understand how service fees affect family payments.

Step 6: Review the Estimated Impact on the School

Next, the calculator estimates how these settings affect the school financially.

You will see projections including:

Service Fees Collected

The total service fees collected from families.

Example: $56,100

ACH Discounts Given

The total value of discounts applied to ACH payments.

Example: $17,000

Total Volume After Fees

This shows the total payment volume processed through Stripe after service fees and discounts are applied.

Stripe Processing Fees

Stripe deducts processing fees for:

Credit card transactions
ACH transactions

Onespot Payments Product Fee

Onespot Payments includes a 0.3% product fee for using the payment system in the app.

Estimated School Take

This shows the estimated amount the school may receive after fees are applied.

Example: $1,404,000

Step 7: Review Surplus or Shortfall

The calculator also indicates whether your service fee setup:

Fully covers processing costs
Collects slightly more than needed
Collects slightly less than needed

Example outcomes:

Result	Meaning
Surplus	Service fees collected exceed processing costs
Shortfall	Service fees collected are slightly lower than processing costs

You can adjust:

Service fee %
ACH discount
Payment assumptions

to find the balance that works best for your school.

Tips for Using the Calculator

☞ Start with reasonable estimates

You may not know exact payment splits, so begin with realistic assumptions.

☞ Encourage ACH payments

ACH payments typically have lower processing costs and help reduce credit card fees.

☞ Adjust service fees gradually

Even small percentage changes can affect your estimated revenue.

Remember that results are estimates

Actual results may vary depending on:

Payment methods chosen by families
Cash or check payments
One-time tuition payments
Refunds or adjustments

Optional: Use the Fee Comparison Tool

If you'd like, you can also use the Fee Comparison section to estimate how the payment processing costs of your current provider compare with Onespot Payments.

Simply enter the fee structure from your current platform.

The calculator will estimate the per-transaction costs and annual totals, giving you a quick way to see how payment processing fees might compare.

⚠️ Note:

This comparison focuses only on payment processing costs and does not include the other features included with Onespot, such as the mobile app, communication tools, customer support, and additional products.

If you try the calculator and have feedback, we’d love to hear it. We’re continuing to refine the tool to make it as helpful and transparent as possible for schools using Onespot Payments.