How to Create an Event in SignUpJester

You can create an event in SignUpJester using AI or Manual setup. This guide will walk you through both options.

👣 Step-by-Step Guide

Step 1: Log in to SignUpJester

Go to signupjester.com.
Click Log In at the top right.
Log in using a magic code or password.

Step 2: Navigate to New Gathering

Ways to create your Event:

🤖Using Onespot AI

In the Describe Your Event box, type a short prompt with details like title, description, date, time, and questions.
You can skip the description, and AI will generate one automatically.
Click Generate Form and let AI draft the booking form for you.

📝Skip AI and Create Manually

This option allows you to build the form from scratch.

📚Use the AI Template Library or Your Saved Booking Forms

AI Library: These are prompt templates you can use to create your form based on your event.
- Once you select a template, click Use Prompt. It will provide a prompt in the AI box that you can edit.
- Click Generate Form.

Your Saved Booking Forms: These are templates you save after creating an event, which you can reuse later. If no template exists yet, try AI or create your event manually.

Step 3: Event Form Creator

🦆AI Form Adjustments: Use this field to ask AI to edit your booking form by applying the changes you want.

🦆Event Details: Update the Event Title and Description.

🦆Theme: Choose from different themes.

🦆Location: Enter the event location (e.g., room name). For online events, type “Online” in the location field and add the meeting URL (Zoom, Google Meet, etc.) in the Video Meeting URL field.

🦆Dates & Times: Choose between Time‑Based Slots or Item‑Based Slots.

⏰Add Time-Based Slots

Add the Date.
Slot Duration: Add duration if you need multiple slots. Leave at 0 for one slot. Select minutes or hours. For example, from 8:00 AM–5:00 PM, you can generate slots with 30-minute intervals.
Select the start and end times of the event.
Max Participants per Slot: 0 = unlimited sign-ups. Enter 10 for a maximum of 10 participants per slot.
Breaks & Timings: Add breaks if needed (e.g., 10 minutes between slots). You can also block longer times, like 12:00–1:00 PM for lunch.

🖊️Add Item-Based Slots

Add the date.
Add start and end times.
Set max bookings per item (e.g., 10 parents can book “Pen”).
Items: Add items (one per line). Each line becomes a separate bookable slot. Families can bring items. You can also use role-based items.

🦆Add Form Questions

Short Answer, Paragraph, Multiple Choice, Checkboxes, Dropdown
File Upload, Rating, Date, Time, Email, Number, Consent
You can even add an image to make it more engaging.

🦆Set Community Visibility

Choose who can view and book the event:

Private: Only those with the link can book.
Public: Events set to public appear in the All Public Events link that admins can share. They also appear in the Parent Portal.
Staff: Events set to staff appear in the All Staff Events link and the Staff Portal.

Step 4: Preview and Publish Event

Click Preview to see the full form before publishing.
Click Publish Event to make the form live.
After publishing, a pop-up box will confirm that the event is published. You can also save it as a template for future events.
Click Done.

🎉 Congratulations! You’ve created your event booking form. You can now view it anytime in the Events and Gatherings tab.