How to Create Custom In-App Forms with Onespot Forms

Onespot Forms is a powerful new feature that lets you build custom, interactive forms directly inside your school’s app. Parents, staff, and community members can fill out forms in seconds — allowing you to collect sign-ups, RSVPs, requests, feedback, and more without needing external tools.

With drag-and-drop questions, pre-filled user information, and optional payment collection, Onespot Forms makes communication simple and organized.

🛠️ How to Create a New Form

1. Open Administrative Superpowers

Tap the ⚡ Lightning Bolt in your admin app.

2. Create a New Screen

Select New Screen under the Content section.

3. Choose “Make a Form”

You’ll see several screen types:

• Start from Scratch
• Link Webpage
• Upload PDF
• Make a Form, ← choose this

4. Name Your Form

Example: Parent Education Night Signup

You can:

• Add an icon
• Add a confirmation message (e.g., "Thank you for signing up!")
• Restrict access (Parents, Staff, Faculty, etc.)

📝 Adding Questions to Your Form

Click Add Question to begin building your form.

Supported Question Types

• Short answer
• Number
• Dropdown
• Date
• Time
• Paragraph
• Header/Text blocks
• Product (for optional in-form payments)

Pre-fill User Information (Powerful Feature!)

For any question, you can pre-fill answers based on user data.

Examples:

• Pre-fill first name → “First Name” question
• Pre-fill last name → “Last Name” question

This saves families time and reduces errors.

Example Setup

Questions you might add for an event sign-up:

• First Name (pre-filled)
• Last Name (pre-filled)
• How many parents will attend?
• How many children will attend?
• Names of children attending

Add Context Blocks

You can add text to give parents instructions, such as:

• “Please arrive in the Sunflower Room at 6:00 PM.”
• “Snacks will be provided.”

💳 Adding Optional Payments to a Form

You can attach a product from Onespot Payments (e.g., $10 Art Fee).

Important note:

📱 What Parents See

When a parent opens the form:

• Their name auto-populates
• They answer the questions
• They can tap to pay (if applicable)
• They tap Submit

Their response is instantly recorded.

📊 Viewing & Exporting Form Responses (Admin)

1. Open the ⚡ Lightning Bolt
2. Select Form Responses

3. Find the form (e.g., Parent Education Night)

   View all submissions with details:

   • Parent name
   • Number attending
   • Child names
   • Notes
   • Payments (if applicable)

Export to CSV

Click Export to download responses into a spreadsheet — perfect for attendance lists, planning, or reporting.

🌐 Sharing the Form Outside the App

You can copy the form link and share it:

• In email blasts
• On your website
• In social media posts
• Via QR code

Anyone with the link can submit.

💡 Why Use This Feature?

Onespot Forms makes it incredibly easy to gather structured information from your community. Whether you’re collecting RSVPs, permission slips, volunteer sign-ups, or requests, everything stays organized, exportable, and connected to your app — no more juggling Google Forms or paper sheets.